Terminology Used In The Wedding Industry
Every industry has its own language and terms. These words and phrases can be confusing to anyone who is not part of the daily operations of a specific sector, and the wedding business is no exception.
To help you understand the terms, acronyms, and phrases regularly used when organizing a wedding, Posh Events and Co has created this handy reference guide. Here you’ll find valuable information allowing you to comprehend and communicate your wedding needs effectively.
Mood Board: It gets created to visually communicate the design and inspiration for your wedding. It will include specific colors, items, and floor layouts for your big day.
Shot List: A list of specific pictures you would like the Photographer and Cinematographer to capture on your wedding day. It could include unique images you would like to capture of your special day, along with the standard pictures of family members and guests.
Site Visits: It’s typically a venue walk-through where the couple can take pictures, ask questions and get pricing on a potential venue for their Wedding day. It’s essential to ensure the venue meets specifics vital for you on your wedding day.
Wedding Stationery: It’s personalized stationary for your events, such as Thank You cards, Place Cards, Welcome Signs, Table Numbers, and Seating Charts.
Tablescape: It’s a term used for decor, florals, tableware, cutlery, and glassware napkins that get placed on a given table in a very fancy format.
First Look: We absolutely love this! It’s a very special and private moment for the couple when they see each other before the ceremony. It gets coordinated at a specific location where the groom looks the other way. The bride then walks over to the groom, and he turns around. The pictures and videos are always special and a fantastic memory to keep.
Signature Cocktails: These are usually two specific drinks the bride and groom choose to create based on their likes and serve at their wedding event.
Wedding Program: It lists the order of events for a wedding ceremony. This way, the guests can refer back to the program during the ceremony so they can follow along and know what is happening. Couples may create a copy for each guest and place it on each chair. It works very well for Fusion weddings since some guests may not be aware of the culture, so it helps them to know what is happening by following the wedding program.
Usher: A family member or friend escorting guests to their seats or over to cocktail hour. It helps the guests to understand the flow of the event. Wedding Planners will take on this role, usher guests, and answer any questions.
Fondant Cake: It gets used for fancier and grander cakes where the fondant shapes a cake in a specific way and decorates it.
Save the Date: It can either be paper or an ‘e-save the date’ that you send to your guests, which has the date of your event. This way, your guests can block that date in their calendars. We always recommend sending this immediately after your venue has got booked. The invitations with more details about your event can get sent later.
In–House: It describes services offered within the venue and doesn’t need to get outsourced from a different vendor. It can include tables, chairs, food, sound, and lighting.
Golden Hour: Photographers and Cinematographers love this hour for couples’ pictures. It’s a pre-sunset time and should be included in the itinerary so it can get remembered. It’s when Natural light is ideal for photos. The photographer and cinematographer often take the couple out for even ten to fifteen minutes to capture those pictures while the guests mingle.
Rain Plan: It’s crucial for all outdoor weddings. If it rains, then what happens? It’s the backup plan and is necessary to have this as you don’t want your guests getting soaked in the rain. The backup plan can be a tent or an indoor space.
Itinerary: It’s imperative as it lists all the events, details, and timings for your wedding. This document gets shared with all the vendors so they are well aware of timings, events, and locations, and everyone needs to be on the same page. Following this timeline is vital to ensure your events run smoothly and on time.
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We hope these terms made you feel more confident to proceed with your wedding. If you’re looking for an experienced Event Planner in Toronto, ON, specializing in luxury weddings, parties, and corporate occasions, reach out to the experts at Posh Events and Co.
Our services include full wedding planning and coordination. We also offer partial wedding planning and coordination, final month coordination, micro weddings, wedding planning consultation, and proposals.
We serve clients across North York, Scarborough, Etobicoke, East York, York Region, Toronto, Kleinburg, Woodbridge, Vaughan, Mississauga, Brampton, Milton, and Oakville.
We also cover Burlington, Cambridge, Kitchener, Hamilton, St. Catharines, Caledon, Georgetown, Oshawa, Newmarket, Richmond Hill, Pickering, Ajax, Waterloo, Brantford, Halton Hills, Guelph, Markham, Whitby, and King City.